Storing documents isn't complying. A website isn't a compliance system.
Weighing a shared drive or a website vendor? Here's the honest difference — and why it matters the moment an owner, the state, or an insurer asks for proof.
Why not just Dropbox or Google Drive?
File storage holds your PDFs — but it doesn't know the statute. No posting clock, no compliance score, no public-notice-versus-owners-only split, and nothing that proves you're current. Uploading a document isn't complying, and a shared folder won't track the 10-working-day records-request clock when an owner demands records.
Why not a website or resident-portal vendor?
A site builder or resident portal gives you a website — with compliance bolted on behind a login, if at all. Most are resident-portal-first: built for community engagement, not §718 records. You still won't get posting clocks, timeliness scoring, a dated compliance snapshot, or a reviewer link to prove standing. We're compliance-first; the public site is the output, not the product.
What actually keeps you compliant
| Capability | Community Portal | Document storage | Website / portal vendor |
|---|---|---|---|
| Stores your official documents | ✓ | ✓ | ✓ |
| Public notices + owners-only records split (§718) | ✓ | — | ~ |
| Posting clock for every statutory deadline | ✓ | — | — |
| Compliance score & worst-first to-do list | ✓ | — | — |
| Records-request workflow on the 10-day clock | ✓ | — | — |
| Compliance snapshot — dated, shareable proof | ✓ | — | — |
| Reviewer link — verify standing, no login | ✓ | — | — |
| Built on the statute, cited line by line | ✓ | — | — |
| Made for volunteer boards, not IT | ✓ | ~ | ~ |
"Document storage" = Dropbox, Google Drive, Box. "Website / portal vendor" = generic site builders and resident-portal platforms; capabilities vary, but §718 compliance is typically an afterthought behind a login.
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