When an owner, the state, or an insurer asks for proof — send one link.
Community Portal is the compliance system Florida condo and HOA associations are now required to have — not document storage. It keeps every official record posted on the statutory clock, scores exactly where you stand, and turns "are you compliant?" into a single shareable link anyone can verify — your standing safe harbor, without making a volunteer board member the webmaster.
No credit card · no setup fees. Not ready? Get your free compliance checklist →
Other tools store your documents. We prove you're compliant.
Three things a records dump can't do — and the reason boards and managers switch.
Prove it
A one-click compliance snapshot — a dated, defensible record of exactly what's posted and current, scored against the statute. The answer when an owner, the state, or an insurer asks.
Share it
Send a reviewer link instead of a binder — one URL anyone can open to verify standing. No login, no email thread, no scramble before a closing or a board meeting.
Stay ahead of the clock
Timeliness scoring watches every statutory deadline — 30-day postings, 10-working-day records requests, meeting notices — and surfaces what's due next, worst-first, before it slips.
See how this compares to a shared drive or a website vendor →
The actual product — not a mockup.
Real screens from Community Portal. "Prove it, share it, stay ahead" isn't slideware — here's what each one looks like.
The website isn't just a requirement. It's your defense.
Here's the part most boards miss: under Florida law, a document posted to your association's website automatically satisfies an owner's records request for that document. The website is a statutory safe harbor.
Without it, every records demand becomes a manual scramble with a clock attached — and the statute presumes willfulness after just 10 working days of silence. Your angriest owner knows this. Their attorney certainly does.
Community Portal tracks every posting category, every deadline, and every open records request, so the safe harbor is always standing when you need it.
What your website must contain — kept current, automatically.
Chapter 718 names the records. Community Portal gives each one a posting clock, a status, and a place to live — in a password-protected owners section, with notices posted publicly.
Compliant in days, not committee meetings.
Tell us about your association
Name, county, unit count. We pre-fill what's already in the state registry, so setup starts at 80% done instead of zero.
Upload your documents once
Each statutory category gets a slot and a posting clock. The compliance dashboard shows your score, what's missing, and what's due next — with the statute cited beside every requirement.
Your website publishes itself
A clean public site with your notices, and a password-protected owners section with the records — designed for your property, not a cookie-cutter template. Post a meeting notice in the portal and the site updates automatically.
See a live association site we built →We're new. Our reasons to trust us aren't.
We're onboarding our first associations, so we won't wave customer logos we don't have yet. Here's what we stand on instead.
Built on the statute, cited line by line
Every requirement and claim links to the actual law. Our plain-English law page even debunks the myths other vendors repeat.
Built by an engineer, not a marketer
45+ years building software — including systems at a startup that grew to $2 billion. Compliance you can rely on, because the system holds the obligations, not a person's memory.
No-risk terms
A 14-day free trial, no credit card, no setup fees, and no contracts — cancel anytime. We earn the next month, every month.
The statutory safe harbor
A posted record answers an owner's request automatically (§718.111(12)(g)). That protection isn't our promise — it's the law, and it's what we're built around.
Private by design
PII redaction before anything is posted, owners-only sections kept behind authentication, and records that never expose what the statute forbids.
Be one of our first 50 founding associations — — spots left — your name belongs here. Claim a founding spot →
You volunteered for the board. Not for IT duty.
Most newly covered associations — condo boards and HOAs alike — are run by volunteers. Community Portal is built so the secretary or treasurer can keep the association compliant in minutes a month — uploads, deadlines, and records requests all in one place, with plain-language guidance and the statute cited where it applies.
See what the law requires →Every property compliant. One portfolio view.
Manage 5, 10, or 20 associations? The portfolio dashboard ranks your properties worst-first, surfaces every statutory deadline across the book, and gives each association its own portal and public site — so compliance stops being a per-property fire drill.
See the property manager view →Less than your monthly landscaping line item.
Every plan includes a 14-day free trial — no credit card, no setup fees, no contracts.
Only — founding spots left. The first 50 communities get 30% off — for life.
Join now and lock 30% off for the life of your subscription — that’s $413/yr (about $34/mo) for Compliance instead of $590. No expiry, no contracts.
All 50 founding spots are claimed.
The founding offer is full — but every plan still includes a 14-day free trial, no credit card required. See current pricing →
- HB 1021-compliant public website
- Document library (18 statutory categories)
- Meeting management & notice deadlines
- Compliance dashboard, scorecard & 30-day SLA tracking
- Records-request workflow (10-day tracking)
- Affidavit tracking, director education & resale verification
- Document generation & templates
- Everything in Compliance
- PII redaction at upload
- Governance workflows (bids, conflicts)
- Electronic voting & DBPR compliance tracking
- Advanced document generation (layer 2 + bulk)
- Webhooks & API access
Choose annual and get 2 months free. Managing several communities? See the property manager plan.
Premium Public Site — done for you
Prefer a standout, custom-designed site over a generated one? We design and build it for your association — accessible, fast, and kept current automatically from your portal data. See a live example →
Asked by boards like yours.
Is my association actually covered by this law?
If your condominium association has 25 or more units, yes. House Bill 1021 (2024) lowered the website threshold from 150 units to 25, with compliance due January 1, 2026. That swept in more than 11,000 Florida associations that were never covered before — most of them small, self-managed buildings.
Homeowners associations have a separate, parallel requirement (100+ parcels, §720.303, effective January 1, 2025) — and we support HOAs too, with Chapter 720 profiles, terminology, deadlines, and citations built in.
What actually happens if we don't comply?
There's no website police issuing daily fines — anyone telling you otherwise is misquoting the statute. The real mechanism is sharper: any owner can demand records, and a willful failure to respond costs the association $500 minimum in statutory damages plus the owner's attorney's fees, per request — with willfulness presumed after 10 working days (§718.111(12)(c)). Owners can also file DBPR complaints, and buyers' lenders increasingly check for transparency during sales.
A compliant website is the safe harbor: the posted document answers the request automatically.
We already have a website. Aren't we done?
Probably not. The statute requires a password-protected owners-only section containing specific records — posted within statutory windows and kept current — plus conspicuously posted meeting notices. A marketing site with photos of the pool doesn't satisfy any of that. The statutory checklist above shows exactly what's required — most existing association websites cover one or two categories at best.
Who keeps it up to date? Our board changes every year.
That's the design center. Documents upload in one place; the dashboard tracks every posting clock and renders the to-do list worst-first; the public site republishes itself when anything changes. Board turnover is survivable because the system — not a person's memory — holds the obligations.
How do I know what my association needs?
The statutory checklist above covers every category. The requirements vary by association size — for example, associations with 150+ units have had the website mandate longer and may face additional scrutiny. Tell us your association name and unit count, and we'll show you exactly which obligations apply, each cited to its statute section. No call required — bring it to your next board meeting.
When can we start?
We're onboarding early-access associations now, in small groups, so every board gets white-glove setup. Joining the list below reserves your place and locks launch pricing. Most associations are fully set up within days of getting access.
Is this only for Florida?
Florida is our spearhead — HB 1021 made it the most demanding records-and-website regime in the country, so we built to the toughest standard first. The same engine applies to other states' association transparency and records laws, and we're expanding deliberately. If you're outside Florida, join the list below and tell us your state.
Do I need to be technical, or hire a developer?
No. Community Portal is built for the volunteer secretary or treasurer, not an IT department. You upload documents; the system handles posting, deadlines, the public site, and the records-request clock. There's nothing to host, install, or code — and small content changes are just a few clicks.
What happens after the free trial?
The 14-day trial is the full product, no credit card required. When it ends, you pick the plan that fits — Compliance or Professional — and that's it. No setup fees, no contracts, and you can cancel anytime; we earn the next month every month.
The next records demand is coming. The only question is whether you're ready.
Stay as you are, and compliance keeps living in one volunteer's inbox and memory — a board turnover from a gap, an angry owner from a $500-plus scramble. Or make it a system: every record on the clock, your standing provable with one link, and your next board meeting spent on the building instead of the binder.
See what the law requires for your association.
Tell us about your association and we'll send you a personalized compliance checklist — every statutory obligation for an association your size, cited to its section of the statute (Chapter 718 for condos, Chapter 720 for HOAs). Ready to get compliant? Your trial starts the same day.
- Every posting requirement for your association size
- Each item cited to its statute (Chapter 718 or 720)
- Yours to share with your board and your attorney
- Early-access members lock launch pricing